New Patient Information

Welcome to our practice.
Please take your time to fill out this form completely. The more we
learn about you, the better personal care we are able to provide. We look
for-ward to working with you to maintain a healthy, happy smile.
  • Today's date
  • First name
  • Middle name
  • Last name
  • I prefer to be called (nickname, etc.)
  • Male Female
  • Address
  • City
  • State
  • Zip:
  • Date of birth
  • Age
  • Social Security No.
  • Home phone
  • Work phone
  • Cell phone
  • Primary contact number (please check one)
  • Home Work Cell
  • Best time to call
  • Driver's license no.
  • E-mail
  • Do you have a preference for appointment times?
  • Yes No
  • When?
  • Employer
  • Occupation
  • Spouse's name
  • Spouse's employer
  • Whom may we thank for referring you?
  • Reason for today's visit
  • Are you currently in pain?
  • Yes No
  • If so, please describe:
  • Do you have any dental problems now?
  • Yes No
  • If so, please describe:
  • Have you ever had trouble with a previous dental treatment?
  • Yes No
  • If so, please describe:
  • Level of anxiety about seeing the dentist:
  • (least)
  • 1 2 3 4 5
  • (most)
  • Date of last dental exam
  • Date of last cleaning
  • Date of last full mouth X-rays
  • Procedure(s) done at last dentist visit
  • Previous dentist's name
  • Are you changing dentists?
  • Yes No
  • Why?
  • How often do you have dental examinations?
  • How often do you brush your teeth?
  • How often do you floss?
  • What type of bristles do you use?
  • Hard Medium Soft
  • What other dental aids do you use? (Mouth rinse, electric toothbrush, toothpick, etc.)
      • Do you require antibiotics before dental treatment?
      • Yes No
      • Do your gums ever bleed?
      • Yes No
      • Have you noticed any mouth odors or bad tastes?
      • Yes No
      • Do you bite your lips or cheeks frequently?
      • Yes No
      • Do you have frequent headaches?
      • Yes No
      • Do you clench or grind your teeth?
      • Yes No
      • Are your teeth sensitive to heat/cold?
      • Yes No
      • Do you still have your wisdom teeth?
      • Yes No
  • Is there anything else that you want our office to know about you that will help us to serve you better?
  •  
  • We Appreciate Your Referrals.


New Patient Information
  •  
    • Have you ever had:
      • Periodontal disease/gum treatment
      • Yes No
      • Orthodontics treatment
      • Yes No
      • Oral surgery
      • Yes No
      • A bite plate or mouth guard
      • Yes No

      • Discomfort in your jaw joint (TMJ/TMD)
      • Yes No
      • Your teeth ground or bite adjusted
      • Yes No
      • Serious injury to the mouth or head
      • Yes No
  • If yes to any of the previous questions, please describe
  • Is there anything else about your past dental treatment(s) that you would like us to know?
  •  


Medical History
  • Have you been hospitalized or under the care of a medical doctor during the past 2 years?
  • Yes No
  • If yes, for what?
  • Hospital or Physician's name
  • Phone
  • Hospital or Physician's City
  • State
  • Are you currently taking any medications or drugs? (including regular doses of aspirin or over-the-counter medicines)
  • Yes No
  • If yes, please explain:
  • Have you ever taken Fen-Phen?
  • Yes No
  • If so, how long ago?
  • Have you been to the doctor to check for heart problems?
  • Yes No
  • If so, what are the problems?
  • Do you use tobacco?
  • Yes No
  • Do you use alcohol or any other controlled substance?
  • Yes No
  • Bone replacement therapy?
  • Fosamax Boniva Calcimar Evista Actonel Forted Zometa
  • Other
  • Women Only:
  • Are you pregnant or think you may be pregnant?
  • Yes No
  • Are you taking birth control pills?
  • Yes No
  • Indicate which of the following you have had or have at present:
  •    
    Yes No
    AIDS/HIV
    Alcohol/Drug Abuse
    Allergies or Hives
    Anemia
    Arthritis/Rheumatism
    Glaucoma
    Hay Fever
    Asthma
    Blood Disease
    Bruise Easily
    Chest Pain
    Stroke
    Thyroid Problems
    Diabetes
    Liver Disease
  •    
    Yes No
    Difficulty Breathing
    Emphysema
    Epilepsy or Seizures
    Fainting or Dizzy Spells
    Frequent Headaches
    Psychological Care
    Hearing Disorder
    Heart (Surgery, Disease, Attack)
    Blood Transfusion
    Heart Murmur
    Cold Sores/Herpes
    High Blood Pressure
    Low Blood Pressure
    Kidney Trouble
    Venereal Disease/STB
  •    
    Yes No
    Lupus
    Mitral Valve Prolapse
    Nervousness/Anxiety
    Neurological Disorders
    Artificial Heart Valve
    Artificial Bones/Joints
    Radiation Therapy
    Rheumatic/Scarlet Fever
    Heart Pacemaker
    Sinus Trouble/Snoring/Sleep Apnea
    Hepatitis A B C (circle)
    Hospitalized for any reason
    Tuberculosis (TB)
    Diet (Special/Restricted)
  • Please list any serious medical condition(s) that you have ever had not listed above:
  • Are you aware of having any allergic (or adverse) reaction to any of the following:
  •    
    Yes No
    Aspirin
    Codeine
    Anesthetics (i.e. Novocaine)
    Erythromycin
  •    
    Yes No
    Iodine
    Jewelry/Metals
    Latex
    Penicillin or Other Antibiotics
  •    
    Yes No
    Sedatives
    Sulfa Drugs
    Tetracycline
  • Patient signature
  • Date:

  • Clayton M. Hamilton, DDS      Trevor Hamilton, DDS
    Hamilton Dental, 7121 Chimney Corners, Austin, TX 78731
    Phone (512) 345-2170       Fax (512) 345-6356

Dental Insurance
Welcome to our practice.
Please take your time to fill out this form completely. The more we
learn about you, the better personal care we are able to provide. We look
for-ward to working with you to maintain a healthy, happy smile.
  • Primary Carrier
  • Insurance co. name
  • Insurance co. phone
  • Address (Street, City, State, ZIP)
  • Group no. (Plan or Policy no.)
  • Insured's I.D. no.
  • Insured's name
  • Relationship to patient
  • Date of birth
  • Insured's social security no
  • Insured's employer name
  • Is insured a patient in our practice?
  • Yes No
  • Secondary Carrier
  • Insurance co. name
  • Insurance co. phone
  • Address (Street, City, State, ZIP)
  • Group no. (Plan or Policy no.)
  • Insured's I.D. no.
  • Insured's name
  • Relationship to patient
  • Date of birth
  • Insured's social security no
  • Insured's employer name
  • Is insured a patient in our practice?
  • Yes No
  • Person Financially Responsible for Account
  • Name
  • Relationship to patient
  • Social security no.
  • Phone
  • Driver's license no.
  • Date of birth
  • Address (Street, City, State, ZIP)
  • Employer
  • Work phone
  • Preferred payment method:
  • Cash Credit Card
  • Visa/MC/AMEX no.
  • Exp. Date
  • If patient is a minor, name of parent or legal guardian and relationship
  • Is this parent or legal guardian currently a patient in our office?
  • Yes No
  • With whom may we discuss your treatment other than your insurance company and Medical/Dental professionals?
  • ACKNOWLEDGEMENT OF RECEIPT OF NOTICE OF PRIVACY PRACTICES
  • *You May Refuse to Sign This Acknowledgement*
  • I, , have received a copy of this office's Notice of Privacy Practices
  • Please Print Name
  • Patient signature
  • Date:


  • Person to contact in case of emergency
  • Name
  • Relationship
  • City
  • State
  • Cell Phone
  • Home phone
  • Work Phone
  • OFFICE USE ONLY
  • I VERBALLY REVIEWED THE MEDICAL / DENTAL INFORMATION ABOVE WITH THE PATIENT NAMED HEREIN
  • Date

  • www.HamiltonDentalAustin.com

Health History Update

  • Today's date
  • Patient Number
  • First name
  • Middle name
  • Last name
  • Address
  • City
  • State
  • Zip
  • Home phone
  • Work phone
  • Cell phone
  • Email
  • Anything else we should know?
  •  
  •  
    • Health Changes since last vist:
    • Date health change occurred
    • Physician's Name
    • Physician's Phone
    • Current Medications:
    • Last physical exam
    • Any Allergies
    • Patient Signature
    • Staff initials
    • Date
  •  
  •  
    • Health Changes since last vist:
    • Date health change occurred
    • Physician's Name
    • Physician's Phone
    • Current Medications:
    • Last physical exam
    • Any Allergies
    • Patient Signature
    • Staff initials
    • Date
  •  
  •  
    • Health Changes since last vist:
    • Date health change occurred
    • Physician's Name
    • Physician's Phone
    • Current Medications:
    • Last physical exam
    • Any Allergies
    • Patient Signature
    • Staff initials
    • Date
  •  
  •  


NOTICE OF PRIVACY PRACTICES HAMILTON DENTAL
712.1 Chimney Comers Austin, TX 78731 (512) 345-2170
Fax: (512) 345-6356
chimneycornersdentist@yahoo.com
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE
USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS
INFORMAYION. PLEASE REVIEW IT CAREFULLY.

We respect our legal obligation to keep health information that identifies you private We are obligated by law to give you notice of our privacy practices. This Notice describes how we protect your health information and what rights you have regarding it.

TREATMENT, PAYMENT, AND HEALTH CARE OPERATIONS
The most common reason why we use or disclose your health information is for treatment, payment or health care operations. Examples of how we use or disclose information for treatment purposes are: setting up an appointment for you; examining your teeth; prescribing medications and faxing them to be filled; referring you to another doctor or clinic for other health care or services; or getting copies of your health information from another professional that you may have seen before us. Examples of how we use or disclose your health information for payment purposes are: asking you about your health or dental care plans, or other sources of payment; preparing and sending bills or claims; and collecting unpaid amounts (either ourselves or through a collection agency or attorney). "Health care operations" mean those administrative and managerial functions that we have to do in order to run our office. Examples of how we use or disclose your health information for health care operations are: financial or billing audits; internal quality assurance; personnel decisions; participation in managed care plans; defense of legal matters; business planning and outside storage of our records.

We routinely use your health information inside our office for these purposes without any special permission. If we need to disclose your health information outside of our office for these reasons, we will not ask you for special written permission.

USES AND DISCLOSURES FOR OTHER REASONS WITHOUT PERMISSION
In some limited situations, the law allows or requires us to use or disclose your health information without your permission. Not all of these situations will apply to us; some may never come up at our office at all. Such uses or disclosures are:
  • ● when a state or federal law mandates that certain health information be reported for a specific purpose;
  • ● for public health purposes, such as contagious disease reporting, investigation or surveillance; and notices to and from the federal Food and Drug Administration regarding drugs or medical devices;
  • ● disclosures to governmental authorities about victims of suspected abuse, neglect or domestic violence;
  • ● uses and disclosures for health oversight activities, such as for the licensing of doctors; for audits by Medicare or Medicaid; or for investigation of possible violations of health care laws;
  • ● disclosures for judicial and administrative proceedings, such as in response to subpoenas or orders of courts or administrative agencies;
  • ● disclosures for law enforcement purposes, such as to provide information about someone who is or is suspected to be a victim of a crime; to provide information about a crime at our office; or to report a crime that happened somewhere else; disclosure to a medical examiner to identify a dead person or to determine the cause of death; or to funeral directors to aid in burial; or to organizations that handle organ or tissue donations;
  • ● uses or disclosures for health related research:
  • ● uses and disclosures to prevent a serious threat to health or safety;
  • ● uses or disclosures for specialized government functions, such as for the protection of the president or high ranking government officials; for lawful national intelligence activities; for military purposes; or for the evaluation and health of members of the foreign service,
  • ● disclosures of de-identified information;
  • ● disclosures relating to worker's compensation programs;
  • ● disclosures of a "limited data set" for research, public health, or health care operations;
  • ● incidental disclosures that are an unavoidable by-product of permitted uses or disclosures;
  • ● disclosures or "business associates" who perform health care operations for us and who commit to respect the privacy of your health information
Unless you object, we will also share relevant information about your care with your family or friends who are helping you with your dental care.

APPOINTMENT REMINDERS
We may (call, write or text) to remind you of scheduled appointments, or that it is time to make a routine appointment. We may also (call, write or text) to notify you of other treatment or services available at our office that might help you. Unless you tell us otherwise, we will mail you an appointment reminder on a post card, and/or leave you a reminder message on your home answering machine or with someone who answers your phone if you are not home.

OTHER USES AND DISCLOSURES
We will not make any other uses or disclosures of your health information unless you sign a written "authorization form." The content of an "authorization form" is determined by federal law. Sometimes, we may initiate the authorization process if the use or disclosure is our idea. Sometimes, you may initiate the process if it's your idea for us to send your information to someone else. Typically, in this situation you will give us a properly completed authorization form, or you can use one of ours. If we initiate the process and ask you to sign an authorization form, you do not have to sign it. If you do not sign the authorization, we cannot make the use or disclosure. If you do sign one, you may revoke it at any time unless we have already acted in reliance upon it. Revocations must be in writing. Send them to the office contact person named at the beginning of this Notice.

YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION
The law gives you many rights regarding your health information. You can:
  • ● ask us to restrict our uses and disclosures for purposes of treatment (except emergency treatment), payment or health care operations. We do not have to agree to do this, but if we agree, we must honor the restrictions that you want. To ask for a restriction, send a written request to the office contact person at the address, fax or E Mail shown at the beginning of this Notice.
  • ● ask us to communicate with you in a confidential way, such as by phoning you at work rather than at home, by mailing health information on to a different address, or by using E mail to your personal E Mail address. We will accommodate these requests if they are reasonable, and if you pay us for any extra cost. If you want to ask for confidential communications, send a written request to the office contact person at the address, fax or E mail shown at the beginning of this Notice.
  • ● ask to see or to get photocopies of your health information. By law, there are a few limited situations in which we can refuse to permit access or copying. For the most part, however, you will be able to review or have a copy of your health information within 30 days of asking us (or sixty days if the information is stored off-site. You may have to pay for photocopies in advance. If we deny your request, we will send you a written explanation, and instructions about how to get an impartial review of our denial if one is legally available. By law, we can have one 30 day extension of the time for us to give you access or photocopies if we send you a written notice of the extension. If you want to review or get photocopies of your health information, send a written request to the office contact person at the address, fax or E mail shown at the beginning of this Notice.
  • ● ask us to amend your health information if you think that it is incorrect or incomplete. If we agree, we will amend the information within 60 days from when you ask us. We will send the corrected information to persons who we know got the wrong information, and others that you specify. If we do not agree, you can write a statement of your position, and we will include it with your health information along with any rebuttal statement that we may write. Once your statement of position and/or our rebuttal is included in your health information, we will send it along whenever we make a permitted disclosure of your health information. By law, we can have one 30 day extension of time to consider a request for amendment if we notify you in writing of the extension. If you want to ask us to amend your health information, send a written request, including your reasons for the amendment, to the office contact person at the address, fax or E mail shown at the beginning of this Notice,
  • ● get a list of the disclosures that we have made of your health information within the past six years (or a shorter period if you want). By law, the list will not include. disclosures for purposes of treatment, payment or health care operations; disclosures with your authorization; incidental disclosures; disclosures required by law; and some other limited disclosures. You are entitled to one such list per year without charge. If you want more frequent lists, you will have to pay for them in advance. We will usually respond to your request within 60 days of receiving it, but by law we can have one 30 day extension of time if we notify you of the extension in writing. If you want a list, send a written request to the office contact person at the address, fax or E mail shown at the beginning of this Notice.
  • ● get additional paper copies of this Notice of Privacy Practices upon request. It does not matter whether you got one electronically or in paper form already. If you want additional paper copies. send a written request to the office contact person at the address, fax or E mail shown at the beginning of this Notice

OUR NOTICE OF PRIVACY PRACTICES
By law, we must abide by the terms of this Notice of Privacy Practices until we choose to change it. We reserve the right to change this notice at any time as allowed by law. If we change this Notice, the new privacy practices will apply to your health information that we already have as well as to such information that we may generate in the future. If we change our Notice of Privacy Practices, we will post the new notice in our office, have copies available in our office, and post it on our Website.

COMPLAINTS
If you think that we have not properly respected the privacy of your health information, you are free to complain to us or the U.S. Department of Health and Human Services, Office for Civil Rights. We will not retaliate against you if you make a complaint. If you want to complain to us, send a written complaint to the office contact person at the address, fax or E mail shown at the beginning of this Notice. If you prefer, you can discuss your complaint in person or by phone.

FOR MORE INFORMATION
If you want more information about our privacy practices, call or visit the office contact person at the address or phone number shown at the beginning of this Notice.

ACKNOWLEDGEMENT OF RECEIPT

I acknowledge that I received a copy of HAMILTON DENTAL Notice of Privacy Practices.
  • Patient name
  • signature
  • Date


HAMILTON DENTAL
712.1 Chimney Comers Austin, TX 78731 (512) 345-2170
Fax: (512) 345-6356
info@hamiltondentalaustin.com
AUTHORIZATION FOR RELEASE OF IDENTIFYING HEALTH INFORMATION
  • Patient name
  • Patient number
  • Patient address
  • Patient phone number

I authorize the professional office of my dentist named above to release health information identifying me [including if applicable, information about HIV infection or AIDS, information about substance abuse treatment, and information about mental health services] under the following terms and conditions:
  • 1. Detailed description of the information to be released:
  • 2. To whom may the information be released [name(s) or class(es) of recipients]:
  • 2. To whom may the information be released [name(s) or class(es) of recipients]:
  • 3. The purpose(s) for the release (if the authorization is initiated by the individual, it is permissible to state "at the request of the individual" as the purpose, if desired by the individual):
  • 4. Expiration date or event relating to the individual or purpose for the release:

It is completely your decision whether or not to sign this authorization form. We cannot refuse to treat you if you choose not to sign this authorization.

If you sign this authorization, you can revoke it later. The only exception to your right to revoke is if we have already acted in reliance upon the authorization. If you want to revoke your authorization, send us a written or electronic note telling us that your authorization is revoked. Send this note to the office contact person listed at the top of this form.

When your health information is disclosed as provided in this authorization, the recipient often has no legal duty to protect its confidentiality. In many cases, the recipient may re-disclose the information as he/she wishes. Sometimes, state or federal law changes this possibility.

[For marketing authorizations, include, as applicable: We will receive direct or indirect remuneration from a third party for disclosing your identifiable health information in accordance with this authorization.]

I HAVE READ AND UNDERSTAND THIS FORM. I AM SIGNING IT VOLUNTARILY. I AUTHORIZE THE DISCLOSURE OF MY HEALTH INFORMATION AS DESCRIBED IN THIS FORM.
  • Dated
  • Patient signature

If you are signing as a personal representative of the patient, describe your relationship to the patient and the source of your authority to sign this form:
  • Relationship to Patient
  • Print Name
Please enter code above in the field below.